The starting point of writing a project proposal is the decision on its goals. You should also be able to have a clear understanding of who your target audience is and the kind of information that they will seek from your offer. Once this has been done you can embark on writing a quote. While there are no hard and fast rules to creating a project proposal, it is a good idea to follow a particular structure which would usually look like this:
- Introduction – which would have a problem statement, an executive summary and a solution summary. Try and keep the introduction as succinct and interesting as possible. This section should essentially serve as the aperitif for your reader! It should incite and encourage him to read through the rest of your project proposal.
- Summary of the project – this section can deal with a statement of the scope of the project and what it hopes to achieve. Here also it is good not to get into too many details at this juncture. The summary, as the term implies, is simply a statement of the project’s objectives.
- Details –this is the section where you can go into as many details as you think are relevant. Details pertaining to the project, markets, competition, future trends, current trends and deliverable are some issues which need to be clarified and analyzed and presented in this section. Due attention also has to be paid to the timeline of the project. This timeline should detail information pertaining to the main deliverable of the project and the duration of the time period in which they shall be delivered.
Financial details are also critical for any project proposal. Most ready-made project proposal templates will also have very useful headings and subheadings pertaining to all the above-mentioned areas of information. Therefore when it comes to financial details you can expect to find headings pertaining to costs, cash flow, profit and loss statements, links to annual reports and tax returns and other information that a client or prospective investor will want to delve into.
Consider submitting sales proposals electronically and getting them signed online. That would help to reduce paper consumption. On top of that, you should be able to “beef up” your sales quote with photos, videos, website link, presentations and more.
Now that you know how to write a project proposal, go and create your next project proposal and get it sealed! James is a writer and blogger with 5 years experience.
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This article is contributed by James and posted by Rizwan Ahmad Author and founder of cyberockk.com, He is a tech blogger from India and he loves to share his thoughts by writing articles on this site to the different topics related to technology world,